Types of PF Declaration Forms: Choosing the Right Option for Your Provident Fund

Understanding the various forms involved in the Provident Fund (PF) system is essential for both employees and employers in India. These forms, known as PF Declaration Forms, are crucial for managing contributions and ensuring compliance.

In this blog post, we will take a closer look at the PF Declaration Form and its different types. We will explore their importance and how they help in effectively handling contributions.

Different Types of EPFO Nomination Forms

Following are the details of Types of EPFO Nomination Forms:

• Form 13

This form allows you to transfer your funds from your old EPF account to a new PF account effortlessly. By using Form 13, you can ensure that all your accumulated funds remain consolidated when you switch between jobs.

• Form 10D

If you wish to avail pension benefits, Form 10D is the appropriate choice. It enables you to claim your pension upon reaching 58 years of age or starting from the age of 50, depending on specific criteria and time frames.

• Form 9

An essential EPF declaration form, Form 9 must be filled out when applying for employment in a factory or any other establishment covered by the Employees Pension Scheme. It ensures compliance with the necessary regulations.

• Form 2

Widely used for PF nominations, Form 2 allows you to specify the individuals or nominee who will receive the fund amount in the unfortunate event of your passing. It ensures that your designated recipients can easily access the funds.

• Form 11

When transitioning between jobs, submitting Form 11 is crucial. This form facilitates the smooth transfer of your EPF amount from your previous account to the new one, ensuring seamless continuity of your retirement savings.

Points to Consider While Filling PF Form 11

To successfully fill out PF Form 11, the following details must be taken care of-

• Member Details: This includes the member’s name, date of birth, mobile number, father’s/husband’s name, and email ID.
• Previous Employment Details: If the member is a participant in the Employees Provident Fund Scheme, 1952, and Employees’ Pension Scheme 1995, specific information about previous employment is needed. This includes the date of exit from the previous job, previous pension payment order details, and the previous scheme certificate number.
• International Worker Information: In the case of international workers, additional details need to be provided, such as passport number, country of origin, passport validity, marital status, educational qualification, and any disabilities.
• KYC Details: The form requires KYC (Know Your Customer) details, which may include Aadhaar number, PAN (Permanent Account Number), Voter ID, Driving License, or any other relevant identification documents.
• Employer’s Signature and Establishment Seal: The form must be signed by the employer and bear the seal of the respective establishment.
• Declaration by Present Employer: The current employer is required to provide a declaration as part of the form submission.

Points to Consider While Filling PF Form 2

When filling out PF Form 2 to add a nominee to your EPF account under the Employees’ Pension and PF schemes, it is important to provide the following details:

• Member Details: Enter your name, date of birth, father’s name, and permanent address.
• Nominee Details: Provide the name of the nominee, their date of birth, and complete address. Indicate the relationship between the member and the nominee.
• Allocation of PF Amount: Specify the portion of the PF amount that should be paid to the nominee(s).
• Dependent Family: If the member does not have any dependent family or parents as defined in para 2(g) of the Employees’ Provident Fund Scheme 1952, relevant sections should be removed or marked accordingly.
• Minor Nominee: If the nominee is a minor, provide details of the guardian who will receive the PF amount on their behalf.
• Subscriber’s Signature: The form should be signed by the member (subscriber).
• Family Pension Information: If applicable, provide information about the family members who will receive children’s or widow’s pension in the event of the member’s demise.
• Employer’s/Authorized Officer’s Signature: The employer or authorized officer should sign the form.
• Factory/Establishment Details: Include the name and address of the factory or establishment.

Points to Consider While Filling PF Form 9

To properly fill out PF Form 9, the following information is required:

• Member Details: Provide the member’s name, date of birth, mobile number, father’s/husband’s name, and email ID.
• Previous Scheme Membership: If you indicate that you were a member of the Employees’ Provident Fund Scheme, 1952, and Employees’ Pension Scheme, 1995, additional details must be provided. This includes the Universal Account Number (UAN) or previous PF account ID, previous pension payment order, previous scheme certificate number, and any relevant information related to previous scheme membership.
• KYC Details: Include your KYC (Know Your Customer) details, such as Aadhaar number, PAN (Permanent Account Number), Voter ID, Driving License, or any other applicable identification documents.
• International Worker Information: If you are an international worker, provide details related to your passport number, country of origin, passport validity, marital status, educational qualification, and any disabilities.
• Declaration by the Present Employer: The form requires a declaration to be made by the present employer.
• Employer’s Signature and Establishment Seal: The form should be signed by the employer and bear the seal of the respective establishment.

Advantages of EPF E-Nomination

• Easy Access to Accumulated Funds

By having an EPF E-Nomination in place, the nominee or dependents of the account holder gain the authority to withdraw the accumulated funds from various schemes such as EPS (pension), EPF (provident fund), and ELDI (insurance). This ensures a smooth and hassle-free access to the funds in the unfortunate event of the account holder’s demise.

• Efficient Settlement Process

EPF E-Nomination enables a paperless and expedited settlement procedure. By eliminating the need for physical paperwork, the nomination process becomes more efficient, reducing administrative burdens and saving time. This helps in faster processing of claims and disbursal of funds to the rightful nominees or dependents.

• Enhanced Convenience

The electronic nature of EPF E-Nomination provides enhanced convenience to account holders and their nominees. The online platform allows for easy nomination updates, modifications, or cancellations as needed. Account holders can conveniently manage their nominations and ensure that their chosen nominees have the necessary authority and access to the funds.

• Secure and Transparent 

EPF E-Nomination ensures the security and integrity of the nomination process. The online system provides a secure platform for account holders to enter and store their nomination details. This enhances transparency and reduces the chances of errors or discrepancies in the nomination process, providing peace of mind to the account holder and their nominees.

Key Points to Know about EPF E-Nomination

Here are some important facts to know about EPF E-Nomination:

• Multiple Nominations: A PF member has the option to nominate multiple relatives. This allows them to designate different individuals as nominees for their EPF, EPS, and ELDI accounts.
• Mandatory Nominations for Married Individuals: Married individuals are required to nominate either their children or spouse. This ensures that the immediate family members are appropriately designated as nominees.
• Freedom of Nomination for Unmarried Individuals: Unmarried individuals have the freedom to nominate any person of their choice, regardless of their relationship. They are not restricted to nominating only their immediate family members.
• Updating Nomination Details: It is crucial to keep the nomination details up to date on the official EPF website. Any changes in personal circumstances, such as marriage, divorce, or the birth of a child, should be reflected in the updated nomination details.
• Nullification of Earlier Nominations: As per the EPF scheme rules, when a member gets married, any previous nominations made for their PF and EPS accounts become null and void. It is necessary to update the nominations after marriage to ensure the most recent choices are considered.
• Flexibility to Modify E-Nomination: EPF E-Nomination can be modified at any time. By updating the EPF nominee form on the official website, members can make changes to their nomination details as per their current preferences.

Conclusion 

Understanding the various forms and processes involved in EPF nominations is crucial for employees and employers alike. The PF Declaration Forms play a vital role in managing contributions accurately and ensuring compliance. By familiarizing themselves with forms such as Form 11, Form 2, and Form 9, individuals can provide the necessary information to facilitate seamless fund transfers, add nominees to their EPF accounts, and declare their employment details.