Documents Required for GST Registration in 2025

Goods and Services Tax (GST) is a tax that businesses in India must pay on goods and services they sell. If you own a business, you must register for GST. This registration is like getting a license from the government to collect and pay taxes. But to get GST registration, you need to submit some important documents.

In this article, we will explain in simple words what documents you need for GST registration in 2025. This will help you register easily and avoid mistakes.

Who Needs GST Registration?

Before we discuss the documents, let’s understand who must register for GST:

1. Businesses with annual turnover above the limit: If your business earns more than Rs. 40 lakh (Rs. 20 lakh for some states), you must register for GST.
2. E-commerce sellers: If you sell on Amazon, Flipkart, or any online platform, GST registration is mandatory.
3. Interstate businesses: If you sell goods or services in more than one state, you need GST registration.
4. Casual taxable persons: If you set up a temporary shop or stall at exhibitions, you must register for GST.
5. Voluntary registration: Some businesses register for GST even if they don’t need to. This helps them get input tax credit and build trust with customers.

Documents Required for GST Registration

To register for GST, you need to provide the following documents. The documents required depend on the type of business you own.

1. Documents for Individuals & Sole Proprietors

If you run the business alone, you need:

• PAN Card: Your Permanent Account Number (PAN) is mandatory.
• Aadhaar Card: Aadhaar is required for identity verification.
• Photograph: A recent passport-size photo.
• Business Address Proof: Any of the following:
  • Electricity bill
  • Rent agreement (if rented)
  • Property tax receipt (if owned)
• Bank Account Details: A copy of your bank statement or a canceled cheque.

2. Documents for Partnership Firms

If you run a business with partners, you need:

• PAN Card of the Firm: The partnership firm must have a PAN card.
• Partnership Deed: A legal document showing the agreement between partners.
• Aadhaar and PAN of Partners: Each partner must provide their PAN and Aadhaar.
• Photographs of Partners: A recent passport-size photo of each partner.
• Business Address Proof: Rent agreement, electricity bill, or property tax receipt.
• Bank Account Details: A bank statement or a canceled cheque.

3. Documents for Private Limited Companies

If you have a registered company, you need:

• PAN Card of Company: The company must have a PAN card.
• Certificate of Incorporation: A government-issued document proving your company’s existence.
• Memorandum & Articles of Association (MOA & AOA): These are legal documents that define the company’s rules.
• PAN and Aadhaar of Directors: Each director must submit their PAN and Aadhaar.
• Photographs of Directors: Passport-size photos of all directors.
• Business Address Proof: Rent agreement, electricity bill, or property tax receipt.
• Bank Account Details: A bank statement or a canceled cheque.

4. Documents for Limited Liability Partnership (LLP)

If your business is a Limited Liability Partnership (LLP), you need:

• PAN Card of LLP: The LLP must have a PAN card.
• LLP Agreement: A legal document defining the LLP’s rules and roles of partners.
• Certificate of Incorporation: Issued by the Ministry of Corporate Affairs.
• PAN and Aadhaar of Partners: Each partner must provide their PAN and Aadhaar.
• Photographs of Partners: A passport-size photo of each partner.
• Business Address Proof: Rent agreement, electricity bill, or property tax receipt.
• Bank Account Details: A bank statement or a canceled cheque.

5. Documents for Trusts and Societies

If you are registering a trust or society, you need:

• PAN Card of Trust/Society: A PAN card in the name of the trust or society.
• Trust Deed or Registration Certificate: Legal documents proving the trust or society’s formation.
• PAN and Aadhaar of Trustees: Each trustee must provide their PAN and Aadhaar.
• Photographs of Trustees: Passport-size photos of all trustees.
• Business Address Proof: Rent agreement, electricity bill, or property tax receipt.
• Bank Account Details: A bank statement or a canceled cheque.

Additional Documents (If Required)

Sometimes, the GST department may ask for extra documents, such as:

• Authorization Letter: If someone else is applying for GST on your behalf.
• Board Resolution: For companies authorizing a director to apply.
• NOC (No Objection Certificate): If the business address is owned by someone else.

Step-by-Step Process to Upload Documents for GST Registration

1. Visit the GST Portal – Go to www.gst.gov.in.
2. Click on ‘Register Now’ – Choose ‘New Registration’ and enter details.
3. Enter OTP – You will receive an OTP on your phone and email.
4. Fill in Business Details – Enter PAN, business name, and other details.
5. Upload Documents – Attach the required documents in PDF or JPEG format.
6. Submit Application – Verify and submit your application.
7. Receive GST Certificate – If everything is correct, you will get your GST certificate in a few days.

Common Mistakes to Avoid

• Incorrect PAN Details: Always enter the correct PAN to avoid rejection.
• Blurry or Wrong Documents: Upload clear and valid documents.
• Incorrect Business Address: Make sure the address proof matches the application.
• Not Checking Updates: Sometimes, GST rules change, so stay updated.