Possession Certificate – Check Types & How to Get It

byPriyanka JuyalLast Updated: October 11, 2023
Possession Certificate – Check Types & How to Get It
Possession Certificate – Check Types & How to Get It

When it comes to owning a property, having proper documentation is crucial. One such important document is the possession certificate. Whether you are a homeowner or a prospective buyer, understanding the significance of this certificate and how to obtain it is essential.

In this blog post, we will explore the types of possession certificates and provide insights into the process of obtaining one.

What is a Possession Certificate?

A possession certificate or letter is proof of possession or ownership of a particular property or asset. This document is generally used for real estate transactions. It shows that a person or a group of individuals have the legal rights to property ownership. The details mentioned in this document include the owner’s name, the property’s description, the date of possession, and other valid information.

Types of Possession Certificates

Here are all the types of possession or ownership certificates you should know of.

Conditional Possession Letter

Sometimes, you might find yourself in a situation where you’ve taken ownership of a property but aren’t happy with its condition. This could be due to poor construction, the building being in bad shape, or unfinished work.

In such cases, you have the option to write a conditional possession letter outlining the issues you have with the property and listing the specific conditions that the builder must meet.

Occupancy Certificate

You need an occupancy certificate to confirm that you legally own a property. This is another essential document that is issued by the local authorities. It states that the property has been built in compliance with the local rules, and the construction is done according to the approved plan.

The occupancy certificate affirms that the property is ready for living. The local authorities might consider the property illicit if you do not possess this vital document.

How to Obtain an Ownership Certificate?

The first step in the process of acquiring this certificate is to get the possession certificate application form. You can get this form from the Tahsildar office in rural areas or the Revenue Divisional Office (RDO) in cities. Here are the other steps you must follow:

  • Once you have received the ownership certificate application form, fill in all your personal details and details about your property.
  • Next, attach all the necessary documents to the form. The documents to prove possession are your address proof (ration card, Aadhaar card), identity proof (Aadhaar card, voter ID, or passport), passport-sized photos, proof of property ownership, income details, and other relevant documents required by authorities.
  • Submit the application to the relevant office. Once you’ve submitted it, gather the acknowledgement letter and application number. With the application number, you can view your ownership certificate status on the digital portal.
  • A technical officer will come to your place and inspect your property.
  • The officer will prepare a report that the higher officials and the city planner will review. You will be notified regarding the date you get the land possession certificate.
  • You will get a notification when the possession letter is issued. You can visit the respected office to collect or download it online. In order to download the certificate online, you can log in to the e-district portal.

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How Much Time Does It Take to Get a Possession Certificate?

Every state is different, and so are the rules and procedures required to obtain a possession certificate. However, on average, it takes about 30 days to get the certificate. It is important to go through your state’s guidelines to procure the certificate.

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For many, getting a land possession certificate may be a confusing process. Obtaining an ownership certificate is an important step in real estate transactions. It is a helpful document that makes your possession legitimate. Everything from the property’s description and the necessary add-ons, such as parking space, garage, and much more, is included in this certificate. If you are acquiring the possession letter, check that it is authentic and consists of the date of property possession. Be wary about the necessary steps to acquire an ownership certificate and ensure you have all the required documents.


What is a Possession Certificate (PC)?

A Possession Certificate is a legal document that serves as proof of ownership or possession of a property. It contains information about the property owner, property details, date of possession, and other relevant information.

What are the different types of Possession Certificates?

There are two common types of Possession Certificates: Conditional Possession Letter, which outlines conditions for property ownership, and Occupancy Certificate, which confirms that a property complies with local regulations and is ready for habitation.

What documents are required to apply for a Possession Certificate?

You will need address proof, identity proof, passport-sized photos, proof of property ownership, income details, and any other documents specified by local authorities.

How long does it typically take to obtain a Possession Certificate?

The time to obtain a Possession Certificate varies by state but averages around 30 days. State-specific guidelines should be consulted for accurate timelines.

Why is obtaining an Ownership Certificate important in real estate transactions?

An Ownership Certificate legitimizes property possession, making it crucial for real estate transactions. It includes vital details about the property and ensures the transaction adheres to legal requirements. It provides peace of mind to both buyers and sellers.

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