What is Advance Payment?
Advance payments refer to the amount of money that is paid before the final delivery of goods or services. This differs from deferred or arrears payments, where goods or services are provided first, and payment is made later. It is used to secure a transaction, ensure commitment, or cover initial costs associated with the delivery of products or services. When a company makes an advance payment, it is recorded on the business’s balance sheet as a prepaid expense under the accrual accounting method.
Advance payment generally occurs in two scenarios. Either as a sum of money paid before a contractually agreed-upon due date, or as payment made before receiving the requested goods or services.
Why is Advance Payment Important?
These payments are of significant importance for both the sellers and buyers.
- For sellers, advance payments help cover the cost they need to spend before the delivery of a product or service, or as a protection against nonpayments.
- Buyers, specifically those with poor credit, are asked to make advance payments to secure the product or service. Insurance companies also require advance payment to initiate and extend coverage to the insured party.
Special Considerations for Advance Payments
Within the corporate sector, companies often have to make advance payments to suppliers when the orders are larger than usual which might strain the producer’s resources. Taking advance payment becomes particularly important when there is a risk involved that the buyer might cancel the order before delivery.
Advance payments help producers who lack sufficient capital to purchase materials required for larger orders by providing funds. By receiving advance payment, the seller also gains a guarantee of certain revenue from the order.
